Pre-Opening Setup & Hospitality

Project Management Framework

Our approach is built on three distinct pillars:
Our approach is built on three distinct pillars:
Stage 1 - Business Plan

Hospitality Business Plan

& Concept Strategy

A 4-8 week intensive engagement delivering the entire
DNA of your project in one fixed-fee package.

Stage 1 - Business Plan

Hospitality Business Plan

& Concept Strategy

A 4-8 week intensive engagement delivering the entire
DNA of your project in one fixed-fee package.

1. Concept and Branding

  • Market analysis, competitive positioning, price benchmarking and strategy.
  • Full Brand Identity, logos, typography, colour palette, social media feed and usage samples.
  • Concept storytelling, mood boards for Interior design, product & Service aesthetics, uniforms.

2. Product and Service Standards

  • Brand service standards, hours of operation, operational business functions and multi-phase opening strategy.
  • Concept development and detailed menu designs for F&B, spa, wellness & recovery programs.
  • Guest Experience Journey, touchpoint and service specifications, development of product offerings and services.
  • Technical Review and operational audit of architectural plans to ensure flow efficiency.
  • Project Critical Path, a detailed breakdown of tasks and timeline to roll-out the project.

2. Product and Service Standards

  • Brand service standards, hours of operation, operational business functions and multi-phase opening strategy.
  • Concept development and detailed menu designs for F&B, spa, wellness & recovery programs.
  • Guest Experience Journey, touchpoint and service specifications, development of product offerings and services.
  • Technical Review and operational audit of architectural plans to ensure flow efficiency.
  • Project Critical Path, a detailed breakdown of tasks and timeline to roll-out the project.

3. Financial 

  • Organization chart and manpower budget
  • Occupancy and turnover matrix Manpower Budget: Detailed salary scales and Indonesian labor law inclusions.
  • 5-Year P&L, Cash Flow, and ROI/Payback analysis
  • Operational BOQ: Line-item setup expenses for OS&E and technical specifications.

4. Operational Bill of Quantities (BOQ)

  • Line-by-line itemized project expenses requirements
  • Operating supplies and equipment (OS&E) and technology integration, technical specification and budget.
  • Furniture, fitting and equipment (FF&E) technical specification and budget for all departments.
  • Licensing and legal expenses breakdown
  • Pre-opening marketing and launch costs analysis
  • Full itemized project investment plan

4. Operational Bill of Quantities (BOQ)

  • Line-by-line itemized project expenses requirements
  • Operating supplies and equipment (OS&E) and technology integration, technical specification and budget.
  • Furniture, fitting and equipment (FF&E) technical specification and budget for all departments.
  • Licensing and legal expenses breakdown
  • Pre-opening marketing and launch costs analysis
  • Full itemized project investment plan
Stage 2 - Implementation

Pre-Opening Project

Management and Implementation

This is a comprehensive, fixed-fee engagement where The Cakap Group assumes
full responsibility for the operational setup and launch.
Timeline: 3 – 8 Months

Stage 2 - Implementation

Pre-Opening Project

Management and Implementation

This is a comprehensive, fixed-fee engagement where The Cakap Group assumes
full responsibility for the operational setup and launch.
Timeline: 3 – 8 Months

1. Full Team Recruitment

  • Executive Headhunting and vetting the General Manager and Department Heads.
  • Mass Recruitment, large-scale hiring campaigns for all junior and mid-level staff tiers.
  • Full team Onboarding, company policies and culture, service standards, job descriptions and contract signing.

2. Procurement and technical review

  • Sourcing, negotiation, and logistics for all purchasing requirements.
  • Managing relationships with local and international suppliers.
  • Coordination of installation and testing of PMS, POS, booking engine and accounting software.

2. Procurement and technical review

  • Sourcing, negotiation, and logistics for all purchasing requirements.
  • Managing relationships with local and international suppliers.
  • Coordination of installation and testing of PMS, POS, booking engine and accounting software.

3. Product Development

  • Menu development, recipe and specification manuals, detailed costing & pricing for Spa & F&B
  • Supplier sourcing and market lists for materials, ingredients and supplies.
  • Finalizing treatment protocols and wellness facility readiness.
  • Employee training and Client food and beverage tasting at TCG office
  • The use of TCG research and development training facilities is included.

4. Standard Operating

Procedures & Training

  • Complete training manuals and detailed standards for all business functions
  • Daily operational checklist reporting system
  • Procurement, storage and inventory management system.
  • Full team and departmental training presentations
  • On the job training and implementation, stress-testing and dry-run service simulations.

4. Standard Operating

Procedures & Training

  • Complete training manuals and detailed standards for all business functions
  • Daily operational checklist reporting system
  • Procurement, storage and inventory management system.
  • Full team and departmental training presentations
  • On the job training and implementation, stress-testing and dry-run service simulations.

5. Human Resources Setup

  • Legally compliant employment agreements
  • Full team job descriptions
  • Set up Human resources system (zemangat, talenta etc )
  • Create company handbook
  • Full team Onboarding, company policies and culture, service standards, job descriptions and contract signing.

6. Marketing Setup & Business Launch

  • Website design and development with integrated booking functions and search engine optimization.
  • Google Business setup and optimization
  • Social media set up and pre-opening paid META ads management to build account following.
  • Execution of the pre-opening buzz and lead generation campaigns.
  • Event Planning and management of soft openings, press previews, and VIP launch parties.
  • Full-scale operational launch and handover to management.

6. Marketing Setup & Business Launch

  • Website design and development with integrated booking functions and search engine optimization.
  • Google Business setup and optimization
  • Social media set up and pre-opening paid META ads management to build account following.
  • Execution of the pre-opening buzz and lead generation campaigns.
  • Event Planning and management of soft openings, press previews, and VIP launch parties.
  • Full-scale operational launch and handover to management.

7. Post-Opening Hyper-Care

  • Live operational inspections
  • On-site system testing
  • Immediate corrective staff training during the critical initial opening weeks to ensure absolute operational stability before formal handover.
Stage 3 - Supervision

Post-Opening Operational Supervision

On-going Operational Supervision & Asset Protection. Once your hospitality business is launched and running smoothly, Stage 3 delivers long-term, high-level strategic oversight. We provide the vital guardrails, executive audits, and yield management systems needed to protect your investment and maintain international standards.

Stage 3 - Supervision

Post-Opening Operational Supervision

On-going Operational Supervision & Asset Protection. Once your hospitality business is launched and running smoothly, Stage 3 delivers long-term, high-level strategic oversight. We provide the vital guardrails, executive audits, and yield management systems needed to protect your investment and maintain international standards.

1. Operational Excellence & Leadership

  • Direct ownership-level reporting to audit, maintain, and continuously optimize the exact SOPs established during implementation.
  • Quality Assurance, regular audits and guest feedback analysis to maintain standards.
  • Implementation of preventative maintenance schedules to protect the physical property and assets.

2. Financial & Yield Management

  • Implementation of yield management strategies to maximize occupancy and table turnover.
  • Monthly review of financial statements and operational reports.
  • Procurement Optimization, leveraging TCG’s vendor network for ongoing supply chain savings.

2. Financial & Yield Management

  • Implementation of yield management strategies to maximize occupancy and table turnover.
  • Monthly review of financial statements and operational reports.
  • Procurement Optimization, leveraging TCG’s vendor network for ongoing supply chain savings.

3. Sales, Marketing & Revenue Growth

  • Digital Strategy and of social media, SEO, and performance marketing.
  • Channel Management and optimization of OTA relationships and direct booking engines.
  • PR & Partnerships, coordination of influencers, local events, and community relations.