Pre-Opening Setup & Hospitality
Project Management Framework
Our approach is built on three distinct pillars:

Our approach is built on three distinct pillars:





Stage 1 - Business Plan
Hospitality Business Plan
& Concept Strategy
A 4-8 week intensive engagement delivering the entire
DNA of your project in one fixed-fee package.
Stage 1 - Business Plan
Hospitality Business Plan
& Concept Strategy
A 4-8 week intensive engagement delivering the entire
DNA of your project in one fixed-fee package.
1. Concept and Branding

- Market analysis, competitive positioning, price benchmarking and strategy.
- Full Brand Identity, logos, typography, colour palette, social media feed and usage samples.
- Concept storytelling, mood boards for Interior design, product & Service aesthetics, uniforms.

2. Product and Service Standards

- Brand service standards, hours of operation, operational business functions and multi-phase opening strategy.
- Concept development and detailed menu designs for F&B, spa, wellness & recovery programs.
- Guest Experience Journey, touchpoint and service specifications, development of product offerings and services.
- Technical Review and operational audit of architectural plans to ensure flow efficiency.
- Project Critical Path, a detailed breakdown of tasks and timeline to roll-out the project.


2. Product and Service Standards

- Brand service standards, hours of operation, operational business functions and multi-phase opening strategy.
- Concept development and detailed menu designs for F&B, spa, wellness & recovery programs.
- Guest Experience Journey, touchpoint and service specifications, development of product offerings and services.
- Technical Review and operational audit of architectural plans to ensure flow efficiency.
- Project Critical Path, a detailed breakdown of tasks and timeline to roll-out the project.
3. Financial

- Organization chart and manpower budget
- Occupancy and turnover matrix Manpower Budget: Detailed salary scales and Indonesian labor law inclusions.
- 5-Year P&L, Cash Flow, and ROI/Payback analysis
- Operational BOQ: Line-item setup expenses for OS&E and technical specifications.


4. Operational Bill of Quantities (BOQ)

- Line-by-line itemized project expenses requirements
- Operating supplies and equipment (OS&E) and technology integration, technical specification and budget.
- Furniture, fitting and equipment (FF&E) technical specification and budget for all departments.
- Licensing and legal expenses breakdown
- Pre-opening marketing and launch costs analysis
- Full itemized project investment plan
4. Operational Bill of Quantities (BOQ)

- Line-by-line itemized project expenses requirements
- Operating supplies and equipment (OS&E) and technology integration, technical specification and budget.
- Furniture, fitting and equipment (FF&E) technical specification and budget for all departments.
- Licensing and legal expenses breakdown
- Pre-opening marketing and launch costs analysis
- Full itemized project investment plan

Stage 2 - Implementation
Pre-Opening Project
Management and Implementation
This is a comprehensive, fixed-fee engagement where The Cakap Group assumes
full responsibility for the operational setup and launch.
Timeline: 3 – 8 Months
Stage 2 - Implementation
Pre-Opening Project
Management and Implementation
This is a comprehensive, fixed-fee engagement where The Cakap Group assumes
full responsibility for the operational setup and launch.
Timeline: 3 – 8 Months
1. Full Team Recruitment

- Executive Headhunting and vetting the General Manager and Department Heads.
- Mass Recruitment, large-scale hiring campaigns for all junior and mid-level staff tiers.
- Full team Onboarding, company policies and culture, service standards, job descriptions and contract signing.


2. Procurement and technical review

- Sourcing, negotiation, and logistics for all purchasing requirements.
- Managing relationships with local and international suppliers.
- Coordination of installation and testing of PMS, POS, booking engine and accounting software.
2. Procurement and technical review

- Sourcing, negotiation, and logistics for all purchasing requirements.
- Managing relationships with local and international suppliers.
- Coordination of installation and testing of PMS, POS, booking engine and accounting software.

3. Product Development

- Menu development, recipe and specification manuals, detailed costing & pricing for Spa & F&B
- Supplier sourcing and market lists for materials, ingredients and supplies.
- Finalizing treatment protocols and wellness facility readiness.
- Employee training and Client food and beverage tasting at TCG office
- The use of TCG research and development training facilities is included.


4. Standard Operating
Procedures & Training

- Complete training manuals and detailed standards for all business functions
- Daily operational checklist reporting system
- Procurement, storage and inventory management system.
- Full team and departmental training presentations
- On the job training and implementation, stress-testing and dry-run service simulations.
4. Standard Operating
Procedures & Training

- Complete training manuals and detailed standards for all business functions
- Daily operational checklist reporting system
- Procurement, storage and inventory management system.
- Full team and departmental training presentations
- On the job training and implementation, stress-testing and dry-run service simulations.

5. Human Resources Setup

- Legally compliant employment agreements
- Full team job descriptions
- Set up Human resources system (zemangat, talenta etc )
- Create company handbook
- Full team Onboarding, company policies and culture, service standards, job descriptions and contract signing.


6. Marketing Setup & Business Launch

- Website design and development with integrated booking functions and search engine optimization.
- Google Business setup and optimization
- Social media set up and pre-opening paid META ads management to build account following.
- Execution of the pre-opening buzz and lead generation campaigns.
- Event Planning and management of soft openings, press previews, and VIP launch parties.
- Full-scale operational launch and handover to management.
6. Marketing Setup & Business Launch

- Website design and development with integrated booking functions and search engine optimization.
- Google Business setup and optimization
- Social media set up and pre-opening paid META ads management to build account following.
- Execution of the pre-opening buzz and lead generation campaigns.
- Event Planning and management of soft openings, press previews, and VIP launch parties.
- Full-scale operational launch and handover to management.

7. Post-Opening Hyper-Care

- Live operational inspections
- On-site system testing
- Immediate corrective staff training during the critical initial opening weeks to ensure absolute operational stability before formal handover.

Stage 3 - Supervision
Post-Opening Operational Supervision
On-going Operational Supervision & Asset Protection. Once your hospitality business is launched and running smoothly, Stage 3 delivers long-term, high-level strategic oversight. We provide the vital guardrails, executive audits, and yield management systems needed to protect your investment and maintain international standards.
Stage 3 - Supervision
Post-Opening Operational Supervision
On-going Operational Supervision & Asset Protection. Once your hospitality business is launched and running smoothly, Stage 3 delivers long-term, high-level strategic oversight. We provide the vital guardrails, executive audits, and yield management systems needed to protect your investment and maintain international standards.
1. Operational Excellence & Leadership

- Direct ownership-level reporting to audit, maintain, and continuously optimize the exact SOPs established during implementation.
- Quality Assurance, regular audits and guest feedback analysis to maintain standards.
- Implementation of preventative maintenance schedules to protect the physical property and assets.


2. Financial & Yield Management

- Implementation of yield management strategies to maximize occupancy and table turnover.
- Monthly review of financial statements and operational reports.
- Procurement Optimization, leveraging TCG’s vendor network for ongoing supply chain savings.
2. Financial & Yield Management

- Implementation of yield management strategies to maximize occupancy and table turnover.
- Monthly review of financial statements and operational reports.
- Procurement Optimization, leveraging TCG’s vendor network for ongoing supply chain savings.

3. Sales, Marketing & Revenue Growth

- Digital Strategy and of social media, SEO, and performance marketing.
- Channel Management and optimization of OTA relationships and direct booking engines.
- PR & Partnerships, coordination of influencers, local events, and community relations.

